Draft Minutes AGM 2009

6th December 2009

Directors

Present

Tony Brown (Acting Chairman)

Wendy Danby

Sandra Troughton

Andy Troughton

John Clarke

James Hunter

Richard Adamson

Dave Holland

Apologies

Kevin Smith

Simon Cope (Delayed in traffic)

John Fawcett

1.Opening Statement

Tony Brown welcomed everyone to the meeting which commenced at 7.30 with some 60 members and 20 non-members in attendance.

2. Minutes of the AGM held on 19 September 2008

The minutes of the 2008 Annual General Meeting held on 19 September 2008 at the Ambassador Hotel, The Esplanade, Scarborough were accepted and approved. There were no matters arising.

3. Audited Accounts for 2008/09

The audited accounts for the financial year ended 31 May 2009 were considered and Tony Brown asked the meeting to accept the accounts.

Alan Daniel proposed that the accounts be accepted and Mike Price seconded his proposal. Following a show of hands the accounts were accepted with no one against the proposal but one member abstained and asked for this to be recorded.

4. Appointment of Auditors for 2009/10

Tony Brown asked the meeting to approve the appointment of Winn & Co as auditors for the 2009/10 financial year. Ken Pattison proposed that Winn & Co were appointed as auditors and Stuart Welsh seconded his proposal. Following a show of hands the proposal was approved with no one voting against or abstaining.

5. Remuneration of Auditors

Tony Brown asked the meeting to authorise the Board to fix the remuneration to be paid to the auditors. Ian Anderson proposed that the Board be authorised to fix the auditor’s remuneration and Sally Elwick seconded his proposal. Following a show of hands the proposal was approved with no one voting against or abstaining.

6. Board Members

(I)Tony Brown advised the meeting that in accordance with Society rules  Richard Adamson, James Hunter and Ben Courtney (who had resigned in November 2008) were due to retire from the Board at the meeting.

(II) Tony Brown announced the result of the 2009 Board election which had been supervised by and the votes counted by Halifax Town Supporters’ Trust.

The result of the election was:-

Ballot papers issued 481

Ballot papers returned 295

Votes cast for each candidate:-

Richard Adamson 284

James Hunter 284

Dave Holland 283

Mike Price 5

Tony Brown announced that Richard Adamson, James Hunter and Dave Holland have been duly elected to serve on the Board for the next 3 years.

(III) The resignation of Natalie Davies as a co-opted director was noted

The meeting closed at 7.45 pm. 

Notes prepared by Richard Adamson, Society Secretary 30 November 2009

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